DISCUSSIONS AROUND ONGOING PROJECTS

The overlap between boss hunt and event was a slight one, nominally about 30 minutes as far as boss hunts are usually complete at 19.30 UTC and the event startet officially at 19.00 UTC. Normally, events practically never start completely timely, 10-15min delay are more the rule rather than the exception.

Moreover, the Tuesday hunt was particularly fast and ended already 19.15 UTC while the event was delayed by 30 minutes due to RL issues of the event guide. The announcement of the event and the delay was bit wanting, though.

You choose. Your priority. And? Only kitins can be on all places in the same time :)

Wait ... two events happen over the course of 120 hours and scheduling them at the same time is of no concern ?  The success of events is generally not measured by "how few people" show up.   If there was a plethora of events I can understand the "pick and choose thing" but two events over the course of a week ?

Yes, I am sure that there are people out there that only care about one or the other and one approach might be "It doesn't effect me so I don't care".  But is that what's best for game ?  What about the folks who do care ?.. do we care if they stay around ?   Why is it so hard to see this from the PoV of folks that were interested in both ?   My primary interests don't include these "talkie talkie" events but I did want to support the event team and guild members who were interested.   Think about it, if attendance remains poor, then staff time simply won't be allocated to this kind of activity.

I assumed that the scheduling was an oversight and goal was to bring attention to it so it in the future such oversights could be avoided ... but to say "yeah that's fine, no need to fix it" ... well all that approach will lead to is another poorly attended event.

Avoiding scheduling events so that they don't conflict with other events, which might draw away your audience, is one of the basic tenets of event planning.  Take note:

https://www.thebalance.com/five-event-planning-mistakes-to-avoid- 4053360

"Common Event Planning Mistakes to Avoid - Not Checking for Competing Events - "?   Only one event will draw the crowd ... Do your due diligence and check for any event conflicts before it is too late.  Look at schedules for industry gatherings (both large and small), proximity to holidays, major sporting events and local gatherings .... "

As for the "slight overlap", that is NOT an insignificant factor.  "Only a slight overlap" is like saying, yeah, you'll miss the 1st 30 minutes of the 90 minute movie .... but no big deal, it's only the entire basis for the rest of the story."

While it might not be for all, especialy inividuals or small guilds, for many active groups and guilds, this is when they also have regularly scheduled guild / group events ...  immediately after NPC Hunt such as mini Bosses, rewriting / posting MOTD w/ new dates, record keeping ...  it's also the time that many guilds have the most members on, and after the hunt is a time for filling craft requests, officer meetings, treks and other smaller group events.

It's really a simple concept ... If you want people to attend an event, minimize the competition.

I remember a time where players looked at the event calendar to plan op and stuff like that to avoid collision ... Sadly a repeating event which is always the same taking place every 5 days is more than important than a one-time only event where a bunch of people worked hard to do something nice, and some people would like the event team schedule (which is already hard, see the 11 august event and many many many more events who were moved because of scheduling issue) to revolve around them to make events even more harder to plan

My 2cents

Umm -- Fyrosfreddy? 

Where is the NPC hunt listed as a repeating scheduled event? 

Answer: Nowhere that I know of.

Therefore I do not think that the event team can be faulted for trying to do an event on a weekday to interact with people who can't/don't do it on weekends. (I presume that was the idea behind doing it then.)

Perhaps the answer to the problem is to set up a Forum entry or other record that includes player-organized regular (and irregular) events so that if the event team decides to conflict with them it is with full knowledge of what is going on and if they decide not to conflict with them they can do so because they have knowledge.